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Privacy: Emails

Privacy Notice for Electronic Communication

This notice pro­vides infor­ma­tion on the pro­cess­ing of per­son­al data in con­nec­tion with com­mu­ni­ca­tion by email, tele­phone, or video meetings.

1. Controller

Sabine Unkel­bach-Tom­czak
Wes­t­endGate
Ham­burg­er Allee 2–4
60486 Frank­furt am Main
Ger­many

Phone: +49 (0)69 348 66 33–77
Email: info@ut-lawyer.de

Fur­ther infor­ma­tion is avail­able in the legal notice.

2. Scope and Purpose of Processing

a) Email and Telephone Communication

When com­mu­ni­cat­ing by email or tele­phone, per­son­al data may be processed, including:

  • name
  • con­tact details
  • com­mu­ni­ca­tion content
  • attach­ments
  • tech­ni­cal metadata

Pro­cess­ing takes place for han­dling your inquiry and for the ini­ti­a­tion or per­for­mance of a legal mandate.

b) Video Meetings

Video meet­ings may be con­duct­ed, where agreed in indi­vid­ual cas­es, using appro­pri­ate com­mu­ni­ca­tion tools (e.g. Microsoft Teams).

Depend­ing on the use, the fol­low­ing data may be processed:

  • name or dis­play name
  • con­tact details
  • audio and video data
  • chat con­tent
  • shared doc­u­ments
  • tech­ni­cal con­nec­tion data

Par­tic­i­pa­tion is vol­un­tary. Alter­na­tive means of com­mu­ni­ca­tion may be used.

3. Legal Basis

Pro­cess­ing is based on:

  • Art. 6(1)(b) GDPR (con­tract or pre-con­trac­tu­al measures)
  • Art. 6(1)(f) GDPR (legit­i­mate inter­est in appro­pri­ate communication)
  • where applic­a­ble, Art. 6(1)© GDPR

4. Service Providers

Where video con­fer­enc­ing sys­tems are used, this is based on a data pro­cess­ing agree­ment pur­suant to Art. 28 GDPR.

Appro­pri­ate tech­ni­cal and organ­i­sa­tion­al safe­guards are implemented.

5. Confidentiality

Elec­tron­ic com­mu­ni­ca­tion may involve secu­ri­ty risks. Com­plete con­fi­den­tial­i­ty can­not be guar­an­teed, par­tic­u­lar­ly for unen­crypt­ed email communication.

If enhanced secu­ri­ty is required, appro­pri­ate alter­na­tives may be agreed upon.

6. Retention

Com­mu­ni­ca­tion data is delet­ed once the pur­pose of pro­cess­ing ceas­es to apply and no statu­to­ry reten­tion oblig­a­tions exist.

7. Data Subject Rights

You have the right to access, rec­ti­fi­ca­tion, era­sure, restric­tion of pro­cess­ing, data porta­bil­i­ty and objec­tion, as well as the right to lodge a com­plaint with a super­vi­so­ry authority.